When creating the school member account the Administrator finds that school’s local magazine and then gives access to some or all of that magazine’s templates. In our example the local magazine is called “Anderson Video”.

When the Anderson High School user logs into billboard and selects “Post a Message” the member has access to just those three templates.

Each school’s account is limited in this way.

If the school member would like to post a different kind of message, a video of the most recent track and field awards ceremony for example, she could forward the video to the billboard administrator at the school board who can then post it for her, or the administrator could modify the school account to include an additional template for posting videos.

Content created by the school displays exclusively on the school playback. Only the school board can create system-wide content (which they may do to announce bus cancelations or Parent Teacher days). 

Members requiring system wide access are given access to locations (‘keywords’) where they can post messages. Each school in the system is a location. Permission is granted to access all locations or a subset of them. The user could then create messages and decide where those messages should play (just one high school, all of them, just the elementary schools, or any other combination) when the template used includes the location check boxes. The Administrator grants access to locations when creating the member account.

Here Julie, a school board employee, is granted access to all the schools (high schools and primary schools).

Julie is also granted access to specific templates.

It is when Julie post a message that she will see the option to select where the message will be displayed, because the template she uses includes the location (‘keywords’) field.

Julie’s message will display at the Pringle and Thortnon Primary School locations but not the high schools.