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Billboard Messages

Anyone can create content in Billboard, even the general public if that is how the designated Billboard Administrator has set things up.

It is more likely that the Administrator has set up accounts for various users, giving them permission to create content for the billboard system. Some users can create messages that require approval, and others can post directly without Administrator intervention. Some are limited to the kinds of messages they can create, others are not. See Types of Users for details on the kinds of users and their various permissions.

Plugin Interface

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Regardless of the permissions, all users including Administrators can post messages.

ClosedHow to Post a Message
  1. Login then select "Post a Message".
  2. Users who are limited to one template will enter the data directly into the message. Users who are limited to some templates will select the relevant template. Users who have unlimited access will select the magazine and then the template within that magazine.
  3. On all messages:
    • The Start Date is when the message will start to play.
    • The Stop Date, if it appears, indicates when the message should stop playing. More...Closed For example, if the event is a Bake Sale scheduled for April 10th then that date should be inserted here.
    • The Headline field becomes the message’s filename.
  4. Select the Preview button to see what their final message will look like.
  5. Select the Next button to complete the message.
  6. If there is missing information the user is notified that certain fields cannot be left blank.
  7. The posted message is sent to a spell checker. When the corrections have been made, select Next.

The message is then either posted or sent to a queue for approval depending on the member’s type of account.

Note: Note: Users whose messages require approval are not notified that their message has been approved or rejected

When messages do require approval, Administrators, Editors and some Screeners are responsible for looking over the messages and either approving, deferring, editing or rejecting them.

ClosedHow to Approve, Defer, Edit or Reject Messages

Administrators, Editors and Screeners can approve, reject, defer or edit messages requring approval.

To access the messages requiring approval, select from the following pages on the Billboard Homepage:

  • Screen Messages - to view messages one at a time
  • View Queued Messages - to view messages in a list select View Queued Messages.

Note: A message’s stop date should always be verified before approval.

When a message is approved More...Closed it goes into the playlist immediately and goes on-air according to its schedule. Approval is final.  

When a message is rejected More...Closedit is deleted but still accessible for 45 days under "Edit Rejected Messages" in the Main Menu where the message can be edited and/or approved. An email can be sent to the user with a reason for rejection directly from the approval page, but it must be done before selecting "reject".

When a message is deferred More...Closed it remains in the message queue. The number of times the message has been deferred is indicated in the Admin Details section of the queued message. 

When a message is edited More...Closedit still requires Approval in the final editing step.